Organization
Membership
HOURCAR Organization Memberships give organizations a simple way to provide employees, students, or volunteers with on-demand access to cars. Organizations create one account and invite drivers, who can then book trips on the organization account when they need a vehicle.
Why Organizations Choose HOURCAR
Solves real transportation gaps without long-term commitments
Costs less than parking subsidies, mileage reimbursement, or fleet vehicles
Supports sustainability and transportation equity goals
Works for hybrid, shift-based, and flexible workforces
Allows students to meet transportation needs for class or volunteer commitments
No insurance, maintenance, or vehicle management required
Cost Center options to assign drivers to specific billing codes
How It Works
Create an Organization Membership account and identify Admin for the account
Invite drivers to join the organization’s account
Approved drivers can reserve cars as needed
Billing and usage are centralized
Who It’s For
Employers offering commuter or mobility benefits
Nonprofits and community organizations
Healthcare, education, and public sector employers
University departments or groups offering student transportation options
How It Works
1. Sign up for an organization account. Make sure that you select the appropriate Admin, as they’ll be in charge.
2. Apply as an admin. Once your organization is set up, you’ll receive an invite to create an individual account that will be linked the organization account. We’ll process your profile in 1-3 business days and let you know when you’re set up as the admin.
If you intend to be an admin only and do not intend to drive a vehicle yourself, let us know and we can waive the driver’s license requirement.
3. Add a payment method. You will receive monthly invoicing for your organization that will charge automatically to the card on file. If you need payment via check instead, please contact Member Services for assistance.
4. Invite your team! The Admin can invite or remove team members and will receive monthly invoicing for your organization. Background checks typically take 1-3 business days to review, so invite sooner than later.
5. Audit and review your teams activity. This is a helpful tool in case your team member forgot where they went last month, had an emergency service call, and more.
Frequently Asked Questions
What is an HOURCAR Organization Membership?
It is a centralized account that allows organizations to sponsor employees, students, or volunteers access to HOURCAR and Evie vehicles. Allowed users on the account have their driving paid for under the organization, with the billing managed in one place.
Who can use the cars?
Drivers invited by the business who meet standard HOURCAR eligibility requirements, including a driving record check.
Can drivers use the cars for personal trips?
Yes. Drivers will be able to choose between their personal profile and their organization profile when booking a trip! Only trips booked on the organization profile will be linked to the organization account.
Cost and Billing
How does billing work?
The organization maintains a payment method on file and is billed for all driving and fees related
to trips taken by approved drivers.
Is there a minimum commitment?
Commitment terms may vary. Member Services can outline available options during onboarding.
Is this cheaper than reimbursing mileage or parking?
For many organizations, yes. Carshare eliminates fixed costs and only charges when vehicles are used.
Drive Credit
Can organization admins monitor what driving occurs on the account?
Organization admins have full view of driver trips, including driving location, times, and miles driven. If unauthorized use is occurring by approved drivers, admins can suspend them from future use.
Driver Experience
How do drivers access cars?
Drivers reserve vehicles through the HOURCAR mobile app.
Do drivers need their own insurance?
No. Insurance, fuel, maintenance, and parking at city meters are included.
What if a driver leaves the organization?
Your company admin can remove or add drivers through your admin portal.
Administration and Support
Who manages the account?
Each organization designates an administrator. HOURCAR Member Services supports onboarding, account changes, and troubleshooting.
What reporting is available?
Usage and billing information is provided to help employers track participation and costs.
Who do we contact for help?
HOURCAR Member Services serves as the primary point of contact for organization accounts.